Structuring your days with topic-focused workflows can be the difference between productivity and procrastination at the end of your day. I recently polled a Facebook group I’m a part of to find out the biggest roadblocks for creatives when it comes to productivity and making their creative dreams a reality. I wasn’t too surprised to find that so many entrepreneurs said time. I got multiple responses that sounded just like this one:
“Too many ideas… I feel pulled in every direction. I know I could probably do it all but I feel as though trying to start everything at once is not going to work and it’s hard to pick where to start.”
I know for so many of us (myself included) time feels like this unconquerable ninja that always seems to evade us, especially when we have so many ideas and tasks swirling around in our heads. We may not be able to go back in time or control how many hours are in our day, but we can control how we use our time. Today I want to share how I schedule my work flow so that I have my most productive week. Do I do this every single day of every week? Definitely not if I’m being honest, because I’m human. However, when I am able to hunker down and be serious about my work, this way of thinking really helped me. So, grab your coffee and get comfortable because what we’re covering today could be a real game changer to your day-to-day work habits. Be sure to read through ‘til the end and head over to my “Resources” tab to grab your free powerblocking worksheet for constant creatives!
A Typical Day: Pre-Powerblocking
You know how you write those lists the night before of what you’re going to do the next day? And you’re feeling great because you’re going to wake up and be super productive and everything will be just peachy. You’ll even have time to watch 2 episodes of your favorite show after you accomplished SO much. And then…the morning comes and you sleep 45 minutes longer than you planned. And when you wake up, you start tackling your to-do list. Well, that to-do list leaves you frazzled because you start trying to do everything at once, right? Oh man, the stress that I’ve had trying to write a blog post and then I pause to go over to Instagram to post something and then I work on a new design for my Etsy shop and then I go back to the blog, then realize I wanted to work on a character in my script so I open up Final Draft, etc. etc. the list goes on and on! My head hurts just from reading that unorganized sentence. By the end of a day like that, we don’t feel very accomplished because we made tiny tiny progress on our giant to-do list.
The Secret to Productivity
I’ve discovered that the secret to productivity is: there is no secret. Once I started to train my brain to think of productivity as a choice great things started to happen and I know they will for you too! We have to CHOOSE to be productive. That means it’s no one’s fault but our own when we open our laptop and all of a sudden Facebook is playing a cute dog video (don’t even get me started on my favorites haha) or Pinterest pops up because I can scroll for days! Yes, it’s so much easier said than done but we can actively help ourselves be more productive each day.
Powerblocking Your Work Flow
I was first introduced to the idea of powerblocking by Lisa Jacobs of Marketing Your Creativity. She is a business-wizard and productivity master who always doles out heaps of useful information to her email list. Lisa describes her powerblocks as 90 minutes of uninterrupted time reserved purely for income generating work. She schedules 2-3 powerblocks each day of the work week and makes sure to stay away from anything social or recreational (no tweeting, texting, pinning, etc.)
After taking up her routine for a little while, I did some modification and found what works best for me and I’d love to share it with the constant creatives of the world.
I powerblock my entire days, choosing one category to work on per day. What does that mean?
- For me, I found that I got overwhelmed with my to-do list because I had too many different projects or categories in my life and business to work on. When I powerblocked my time and scheduled out 90 minute blocks per day to work on the important tasks, it still felt like I was only making tiny progress; 1 Etsy design here, half a blog post here, etc. For some people, you may feel the complete opposite and that’s totally fine! I decided to gear each day of the work week towards a different task or business.
- For example, here’s what a typical week might look like:
- Monday is geared towards working on my blog
- Tuesday is geared towards working on my Etsy shop
- Wednesday is geared towards working on my writing projects
- Thursday is geared towards doing research for my blog and Etsy shop (SEO research, brainstorming new ideas)
- Friday might be a typical powerblocking day where I work on multiple things, but my to-do list usually isn’t as big.
- Each day, no matter what creative business I decide to work on, I work on tasks geared towards that and ONLY that in those 90 minutes periods.
What My Day Looks Like
Of course, there will be things you have to do every day and your entire 9-5 typically isn’t geared towards your creative goals. You might have a job to work, chores to do, kids to take care of etc. in between these powerblocks. That’s even more the reason to assign a day of the week for a specific category or business.
Here are some things I do each day to maximize my productivity:
- I might be working on just my Etsy shop one day, but I still try to keep as focused as possible. You can go back to traditional powerblocking and section off time for a specific task within that category. For example, I’ll dedicate an hour and a half to getting a new notebook design done. After a small break, I’ll go back and work on another task for my Etsy shop like updating descriptions, etc. I repeat throughout the day and try not to be tempted to work on my blog 😉
- Don’t be social when you’re doing a focused task. I try to put my phone on silent and won’t check my email until I finish that design or blog post.
- Take breaks. If you work from home, I don’t suggest working for 6 hours straight on the computer. That will only strain your eyes and you’ll be starving! Take time to eat lunch, call your friends, workout, go do whatever it is that you need to do! If you work a part-time job, try to get a task done for your selected category or business both before and after your job.
How Can This Work For You?
Constant creatives come in all shapes and sizes. Powerblocking your days can work for you if…
- You have a full-time job but want to work on your side hustles outside of the office. Instead of getting home and trying to get 1 task done from each of your side businesses, work on 1 business or category per day.
- You work from home. This new routine will probably be your new best friend if you’re a work from home blogger, creative, entrepreneur, etc.! There are so many distractions that come from working from home, but having dedicated work days to specific things can really maximize your productivity.
- You work a part-time job. When you only have a few hours a day to work on what you love before heading off to your job, power blocking can help you get important tasks done and make the time you do have really count.
- You’re a student. The days of studying and doing homework 24/7 are not lost on me. Sometimes it feels like I’m still doing that, just in different ways haha. Setting aside chunks of time to really focus on one topic at a time is a great way to study during finals when you have five tests in the span of two weeks. Having self-control to not look at your phone during that 60-90 minute chunk and retain information about what you’re studying makes the world of difference.
- You’re thinking about making the leap of quitting your corporate job to work from home, but aren’t sure how you’ll stay productive. Maybe you don’t know what you want to do when you quit your job, or maybe you know exactly what you want to do. Either way, working from home doesn’t have to be filled with distractions if you don’t let it. Powerblock, take breaks, hang out with your dogs, repeat. It’ll all be fine!
Mindset is Everything
Something I actively remind myself about frequently is that it’s okay if I fall off the wagon sometimes. There’s no use in beating ourselves up about things if we don’t have a productive and organized day. The only thing we can do is tell ourselves that the work will get done. That’s such an important reminder for me. Again: the work will get done. You might be like me and give yourself mental deadlines (and real ones written in your planner) so when I reach those deadlines it feels great. However, when I don’t reach those deadlines it can feel like a big loss for me.
I recently went on a weekend getaway for a friend’s birthday and I told myself I had to get 2 blog posts and 3 new Etsy designs done before I went. That week ended up giving me a last-minute audition and a screenplay competition I really wanted to enter that I found out about just that week. Preparing for those two things took precedence and so my important to-do list got put on the back burner. By the time I left that weekend, I only got 1 blog post written and 1 Etsy design completed. It really felt like such a loss to my productivity. However, I decided to let it go and asked myself, “What’s the worst thing that can happen if I return to my work on Monday and power block my upcoming week?” The truth is, the work will always get done. All we have to do is reset and start where we left off. Let’s try to remind ourselves that we’re human and it’s okay to take a coffee (or wine) break every once in a while!
I’d love to know if you give powerblocking a try or have your own way of scheduling your work! Leave me a comment below and let me know! As promised, head over to my “Resources” tab to grab your free powerblocking worksheet for constant creatives!
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